Some Helpful Hints:
We offer two different sets of times to enjoy your celebrations at Langdon Hall. For an early day social function we offer the hours of 11:00am to 4:00pm. For evening social functions, we offer the hours between 5:00pm to 11:00pm. For Orchard Room weddings, should you wish to organize a later time than 11:00pm, please discuss with Catering Department the options that may be available to you.
As you can appreciate, in order to keep Langdon Hall looking its very best for all our guests, we do not permit any decorating, with the exception of flower arrangements and candles, to be done in the function rooms, on the grounds or in the Main House. The hotel prohibits any items to be fastened to walls or floors with tape, tacks, pushpins, nails, etc.
Unless authorized in writing, no furniture, plants, carpeting may be rearranged throughout the house or private function rooms. Any damages of the above items will be the responsibility of the wedding party and may be charged to the Master Account unless otherwise settled.
With the exception of exclusive weddings, amplified music, DJ or bands will be subject to Langdon Hall’s discretion. We do highly recommend jazz trios, quartets, harpists or pianists to enhance your function.
For those who wish to have live music as part of their function, SOCAN (Society of Composers, Authors and Music Publishers of Canada) provides licenses for the public performance of the music contained in it’s repertoire in accordance with rights provided under the COPYRIGHT ACT R.S.C. 1985. c. C-42, as amended. Please visit www.socan.ca for more information.
The fee for each event where live music if performed is as follows;
Number of Guests With Dancing Without Dancing
1-100 $41.13 + 13% HST $20.56 + 13% HST
101-300 $59.17 + 13% HST $29.56 + 13% HST
Food and Beverage
The hotel should be aware of your expected attendance fourteen days prior to your social function. This number should not exceed the room maximums. The attendance guarantee must be finalized prior to 72 business hours before your function. If no guarantee is provided, you will be charged for the expected number of guests or the actual number served if greater.
For parties of 8 guests or more we do require that a set menu be selected consisting of one starter, up to two entrees and one dessert.
All Food and Beverage will incur the following taxes: 13% HST and a 15% Gratuity
Alcoholic beverages are served in accordance with the Liquor Control Board of Ontario. Hours are Monday to Sunday from 11:00am to 1:00am.
With the exception of wedding cakes, Langdon Hall will be the sole supplier of all food and beverage items. Langdon Hall has an extensive wine list offering a wide selection to choose from. If preferred, we will attempt to locate desired wines not found on the wine list and bill at customary beverage charges.
Social Function Space
Ceremony rehearsals may be arranged with your catering contact. Please note that rehearsal areas may not always be set-up as per your final ceremony arrangements.
Langdon Hall reserves the right to change function rooms assigned, should the number attending the function differ from the original number quoted. The hotel will then provide the best alternate room suited for your group’s size.
In some cases, a minimum event cost will apply to the private dining rooms.
Additional Equipment or Rentals
Any equipment that is required that Langdon Hall is unable to provide, may be rented however must be confirmed with the Catering Department prior to the event. The payment of rental equipment will be the sole responsibility of the client. Should Langdon Hall rent equipment at the request of the host there will be a 15% service charge added to the rental costs. We are more than happy to suggest reliable suppliers who can assist you with your needs should you require assistance.
Interior and Exterior photographs are allowed with a contracted wedding event at the hotel. Outdoor and Indoor photograph options will be at the discretion of Langdon Hall and must be approved prior to function date. No photos are permitted at the front of the Main House or on the front lawn.
Langdon Hall does not provide any customized candles or flowers for your event. You are welcome to confirm your own arrangements, as we do not have any exclusive partners. The Catering team will assist in the receiving of your flowers and following up on your behalf with arrangements.
Langdon Hall is pleased to offer overnight accommodations to guests attending your wedding. Room rates will fluctuate seasonally, so please consult your Catering contact to confirm a preferred rate for the dates surrounding your celebration.
Room reservations are handled by your Catering contact. We guarantee our guestrooms for a 4:00pm check-in and our check-out time is 12noon.
In the event that a guest must cancel their reservation, they must do so 72 hours prior to their arrival date with no penalty. Reservations reserved by the host, cancelled within 7 days and not resold, will be billed to the Master Account.
Upon booking we will prepare a written estimate of the value of your function on a best efforts basis. To confirm a wedding celebration at Langdon Hall, we do require a deposit in the amount of 30% of the event estimate. The remaining total amount of this estimate is then spread over 2 payments within the months leading up to the event date. The total of the written estimate is due four weeks prior to the function. All prepayment deposits will be credited to your master account. All final charges are to be invoiced. BALANCE OWING FOR THIS EVENT WILL BE RECONCILED BY THE ACCOUNTS RECEIVABLE DEPARTMENT WITHIN THREE TO FIVE BUSINESS DAYS OF YOUR DEPARTURE. THIS OUTSTANDING BALANCE WILL BE CHARGED TO YOUR CREDIT CARD FIFTEEN BUSINESS DAYS AFTER INVOICE DATE.
ALL DEPOSITS ARE NON-REFUNDABLE.